Resource Guide: Schedule Validation Dashboard

about this guide

This resource guide provides an overview of navigating and filtering the Schedule Validation Dashboard. Built into UAccess, the dashboard displays all errors and warnings generated by logic-based rules for class sections that require validation.

The dashboard includes several filtering and sorting options, such as term and subject, to help users efficiently manage and review validation items. It allows users to identify sections within their academic organization that have triggered a rule, determine whether review is required, and track completion status.

Once a validation error or warning has been resolved, users can mark the item as complete. Any remaining errors or warnings will be reviewed as part of the overnight sync process. Any status updates generated by the system will appear after the next scheduled dashboard update.

To support accuracy and timely updates, automated weekly updates will be shared with Department Schedulers indicating when the outstanding errors on the Schedule Validation Dashboard require validation.

Note: Warnings automatically expire after 14 days and assigned an Auto-Expire status on the dashboard. Errors that are marked complete by a user but still fail validation will reappear on the Schedule Validation Dashboard until the issue is resolved.

Navigating the dashboard

Step 2: There are several sort options to narrow the search results. To help users locate validation items, the dashboard provides multiple search and filtering options. Use the fields to narrow the search criteria, select the Search button to display matching results.

Class Setup Area	Select a class Setup Area to view the errors or warnings triggered by business rules in this area Options include: Class Associations Maintain Schedule of Classes Course Catalog Identify Combined Sections
From and to Date	Enter a From and To date to view errors and warnings that were last processed during the specified period. The dashboard will automatically fill in as a 24-hour range for the current day.
Rule Seq #	• Enter a Business Rule Seq Number
Term	Enter a specific term
Class Number	Enter a specific class number
Subject	Enter a specific subject
Catalog Number (CAT#)	Enter a specific catalog number
Course ID	Enter a specific course ID
Severity	Select a specific severity Options include: Error: A validation issue that requires correction due to the impacts on schedule accuracy and downstream processes. Warning: A validation issue that should be reviewed but may not require corrective actions. Warnings can be acknowledged and overridden when appropriate.
Status	Select a specific status Options include: Not Reviewed: Errors or warnings that still require validation. Please note this status is automatically selected. Completed: Errors or warnings that have been marked as complete by the user. Override: Warnings that have been marked with this status by a user that has acknowledged the warning but chose not to take action. System Completed: Errors or warnings that were corrected but that status was not manually updated by the user before the next process run. Auto-Expired: Warnings that remained unresolved for more than 14 days and have been auto-expired by UAccess.

editing and reviewing errors and warnings

Step 1: Locate the section that needs review and select the View link to open it in the Schedule of Classes. The Message displayed on the dashboard identifies the Rule Sequence Number that was triggered and caused the section to appear on the Schedule Validation Dashboard. Users can reference the Message displayed to better understand the issue and the steps needed to resolve it.

Note: Users can only view and update validation items associated with their assigned academic organizations.

Step 2: Once an error or warning has been reviewed or resolved, choose the most appropriate status by selecting the drop down.

Options include:

Completed: Available for Errors or Warnings; select this status when the identified issue is resolved in the dashboard. Please note that if a row is marked as Complete but the underlying data does not satisfy the logic-based rule, a new row with a status of Not Reviewed will be created the next time the process runs.
Override: Available for Warnings only; select this status to acknowledge the warning but have determined not to take action. This status option is helpful to declutter a user’s dashboard if they wish to leave warnings as they are. Warnings that are otherwise left as they are without a status update will auto-expire in 14 days.

Note: If an error or warning has been resolved but its status remains unchanged in the Schedule Validation Dashboard, it will be updated to System Completed during the next dashboard process update. Warnings that remain unresolved after 14 days will be automatically expired during a subsequent process update.

related processes and additional resources

Check out these resource guides that are helpful to this process and other class section set-up data entry.

need help? contact us!

For additional questions, you can reach the RCS team via email: rcshelp@arizona.edu or phone: 520-621-3313.

created 9/2026

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