RCS Resource Guide: Section Request — Change

about this guide

This resource guide provides an overview to submit a Closed Scheduling Section Request – Change, built into UAccess. A Section Request–Change is initiated to request changes to class section set-up data fields that are disabled during Closed Scheduling. Department schedulers submitting a Section Request – Change should have completed the Managing the Schedule of Classes training and be familiar with class scheduling best practices, including the essential class section set-up data to include when adding a new class section. 

A Section Request --Change is initiated to  cancel a class section, by updating the class status from the existing value to Cancelled on the Enrollment Cntrl tab; no other data entry is needed.

Things to remember when using the Section Request —Change:

  • Only enter the class set-up data to be changed in the New Values sections
  • Schedulers get automated emails when a Section Request – Change is submitted or its status changes (returned, cancelled, approved, or denied).
  • The Request Comments tab is used after submission to share additional info.
  • Once submitted, class setup fields are locked and status changes to Tentative.
  • Enter all setup data before saving the request.
New Update: System enhancements now apply logic-based rules to help ensure class section set-up data aligns with class scheduling best practices, and Catalog and Academic Policy. These updates may change the user experience. Warning messages will provide guidance to help resolve issues, and specific changes to the process featured in this resource guide are outlined below. 
SUBMITTING A SECTION REQUEST — Change

Step 1: Navigate to the UA Class Scheduling, then go to the Closed Scheduling - Dept Sched folder and then the Section Request - Change.

UAccess process

 

Step 2: Enter the class set-up Term, Subject, and Catalog Number. Select Search.

 

UAccess process

 

Step 3: If more than one section exists, navigate to the section to be edited either by the advance arrows or through the Find feature

 

UAccess process

 

Step 4: If any relevant fields are available for changes, update the class set up data for these fields. Select Save.

UAccess process

 

Step 5: To request updates to disabled fields, select the Create Section Request option. This option is located on the Basic Data, Meetings, and Enrollment Cntrl tabs.

UAccess process

 

Note: When initiating the Create Section Request, the processor will receive a confirmation alert. Once a section request is submitted, the class will be locked while the request is in progress. Please confirm that all available changes have been made before proceeding with the request. 

UAccess process

 

Step 6: Enter requested changes in the fields listed under New Values.

Note: Only enter new or updated class data. Do not re-enter existing class data.

UAccess process

Step 7: Navigate to the Approvals tab. Using the drop-down menus, answer the questions regarding enrolled student notification. Select Submit.

 

UAccess process

Note: There is an option to indicate a Secondary Contacts/ Approver on the Approvals tab. Secondary contact approvers are not included in request processing and should only be added for extended leave or vacation.

UAccess process
Related processes and additional resources 

After the Open Scheduling period, department schedulers can still complete some class section set-up to available fields before the publication of the Schedule of Classes during Closed Scheduling. If changes to disabled fields are needed initiate a Section Request – Add or Change. Below are links to other resource guides that may be helpful to this process, and other class section set-up data entry.

More information on system updates can be found at RCS Reimagine: Updates to Managing the Schedule of Classes

Need Help? Contact Us! 

Please contact RCS with any questions regarding this process. Reach us via email: rcshelp@arizona.edu or phone: 520-626-3313.

updated 6/2025