Assigning Grades FAQs

Courses such as directed research, dissertation, or a thesis are for ongoing projects. Students are likely to enroll in multiple units across multiple terms. The grading of these types of units must follow the grading basis of the course, usually S/P/F.  

  • S = Superior (superior achievement and progress on said project has been made)
  • P = Passing (student has made appropriate progress on their project)
  • F = Failure (Student did not make progress on the project)

In most cases, students will earn a ‘P’ indicating the project is continuing and the student is making satisfactory progress. 

It is extremely important that students receive a grade for each semester of work toward their projects.  

The Graduate College also has a Faculty Advisors Toolkit with additional tips and resources. 

For more information on how to award an “I” refer to our website: https://www.registrar.arizona.edu/faculty-staff-resources/grading/grading-policies/incomplete 

Visit the Instructor Center resource page for more information on how to view your students' grades

Instructors can change posted grades for the current term during the Open Grading Period.

Fall and Spring: Open Grading Period begins on Reading Day and 14 days from the last day of finals. Summer, Winter, & 5 or 7 Week Sessions: Open Grading Period begins on the last day of classes and lasts for 14 days.

  1. Click the "Grade Roster Posted" icon for the appropriate class.
  2. In the Grade Roster Action section, click the Request Grade Change link.
     This takes you to the Grade Change Request page. Find the student whose grade you want to change and change the grade in the Official Grade column.
  3. Click the "submit" button at the bottom of the screen.

For more information, visit: Instructor Center Information

At times, instructors might not be granted post access or assigned to a particular course. This requires emailing reg-grades with the SID and final grade. The grading coordinator assists with this process.

  • Click the "Grade Roster Posted" icon for the appropriate class.
  • In the Grade Roster Action section, click the Request Grade Change link.
     This takes you to the Grade Change Request page. Find the student whose grade you want to change and change the grade in the Official Grade column.
  • Click the "submit" button at the bottom of the screen

For more information, visit: Instructor Center Information

This requires emailing reg-grades@arizona.edu with the SID and final grade. The grading coordinator assists with this process.

Your department may not have given you “post” access for your course(s).  Please contact your department scheduler for assistance.  If you are not sure who your department scheduler is, please connect with the Room & Course Scheduling help team at rcshelp@arizona.edu.  

This requires emailing reg-grades@arizona.edu with the SID and final grade. The grading coordinator assists with this process.

Instructors can request a grade change through the Instructor Center for students who have an 'I' that needs to be changed to a grade other than an 'E'.

Please direct the student to the Grade Appeal Process:  registrar.arizona.edu/grade-appeal

Refer to the Instructor Center Information page for more information: https://registrar.arizona.edu/faculty-staff-resources/grading/instructor-center-information

  1. Grading Students
    1. Grade Rosters must be posted in UAccess Instructor Center no later than 48 hours after the final exam according to university policy. If no final exam is given, grades are due no later than 48 hours after the last day of finals. For additional information please review our how-to resource guide for Posting Grade Rosters
    2. Start by Click the "Grade Roster In Progress" icon for the class. In the "Grade Roster Action" section, the Approval Status must be set to Not Reviewed in order to assign or change grades that have not been posted.
    3. Note: If the Approval Status is anything other than Not Reviewed, you do not have access to enter grades in the Roster Grade column.
  2. Entering Grades
    1. Grading Individual Students
      1. In the Roster Grade column select the appropriate grade for each student. 
      2. If you are entering a failing grade (E or F) please reference the Assigning a Failing Grade section directly below. 
    2. Grading Multiple Students at Once 
      1. Click the checkbox in the far left column for all students receiving a particular grade. 
      2. At the bottom of the roster is a drop-down box to the left of the add this grade to selected students button. Select the appropriate grade and then click the button. All the students designated in the previous step (step a) will now show that grade in the Roster Grade column. 

For more information, visit: Instructor Center Information

Per policy, instructors have 48 hours after the final has been administered. Review our Reporting Final Grades page for information.

Once a failing grade is selected, a drop-down menu displays in the Student Attendance column.

Notes:

  1. Completed Term indicates the student attended and earned the failing grade. When Stopped Attending After is selected, a date field populates in the End Date column. This field must be completed in order to Save.
  2. If you import grades from a file, additional values need to be included for any failing grades. Please refer to the Importing Grades section for specific information.

For more information, visit: Instructor Center Information

By default, UAccess Instructor Center only shows 20 rows at a time.  You will need to make sure you are viewing all rows; use next arrow to see the other courses listed.  

For any questions, please contact us at Reg-grades@arizona.edu