about this guide
The grade of Incomplete (I ) may be awarded only at the end of a term when all but a minor portion of the coursework has been satisfactorily completed and the student is unable to finish due to extenuating circumstances. The I grade is awarded if it would be possible for the student to earn a passing grade once the remaining coursework is completed, per instructor determination.
This guide has instructions on how to assign and manage the Incomplete grade.
How to SUbmit an incomplete grade
Instructors can submit an Incomplete grade on the grading roster, provided they include a last date of attendance and a description of the remaining coursework required for completion of the course.
Step 1: Select the Grade Roster In Progress icon for the appropriate class.
Step 2: Select the student grade of I in the Roster Grade column.
Step 3: For an I - Incomplete grade, acknowledge incomplete requirements in the Message pop-up box by selecting OK.
Step 4: Enter the required fields for the incomplete grade assignment:
- Last Date Attended*
- If you don’t have the exact date, this can be determined two different ways:
» Use the date of the last academically related activity, such as a paper, quiz, D2L logon, etc.
» Approximate the date by using the first, 15th, or last date of the month.
- If you don’t have the exact date, this can be determined two different ways:
- Grade as of Last Date Attended
- Remaining Course Work
- List all remaining assignments, classwork, and any other tasks needed to finish the course, so the student understands specifically what they need to do to earn their final grade. You may select the pencil icon to open a larger text box to enter this information. There is not a word or character limit for this field.
Note: These details must be provided before the grade roster can be submitted.
Step 5: Change the Grade Roster Action to Approval Status: Approved and SAVE.
Step 6: Navigate to the bottom of the Grading Roster and Post. Only individuals with Post access can execute this task.
How to submit an incomplete grade change request
Instructors can change an Incomplete grade, provided it has not expired to an E or F. Only individuals with Post access can execute this task, and email notifications are sent for any denials or approvals.
Follow the same process outlined in the Change Grade Request.
Step 1: Select the Grade Roster Posted icon for the appropriate class.
Step 2: In the Grade Roster Action section, click the Request Grade Change link
Step 3: This takes you to the Grade Change Request page. Find the student whose grade you want to change and change the grade using the drop-down list in the Official Grade column.
Step 4: Select the grade and click the Submit button at the bottom of the screen. You should see “Success” if the change was saved
How to change an expired incomplete grade
To change an expired Incomplete grade, instructors follow similar steps: access the Grade Roster, and click "Request Grade Change.” The Workflow Approval Path then displays for subsequent approvals. This process ensures accurate grade changes and compliance with university policies.
Step 1: Click the Grade Roster Posted icon for the appropriate class.
Step 2: In the Grade Roster Action section, click the Request Grade Change link
Step 3: You are now on the Grade Change Request page. Find the student whose Expired Incomplete grade you need to change and click the Expired Incomplete button.
Step 4: Complete the required Date Completed and Final Grade fields. The Date Completed must be within 1 year of the original class end date.
Step 5: Click the Submit button at the bottom of the screen. A message pops up confirming your submission. Click OK.
Step 6: Once the Grade Change Request is submitted the Workflow Approval Path displays. This shows the Pending Approval as well as the path for further approvals.
Need Help? Contact Us!
Questions? Please contact Registration, Residency & Transcripts via email: reg-grades@arizona.edu or phone: 520-626-4822.
created 3/2024