Instructor Center Resource Guide: Incomplete Grades

Step 1: Select the Grade Roster In Progress icon for the appropriate class.

Step 2: Select the student grade of I in the Roster Grade column.

Step 3: For an I - Incomplete grade, acknowledge incomplete requirements in the Message pop-up box by selecting OK.

Step 4: Enter the required fields for the incomplete grade assignment: 

1. Last Date Attended*
   • If you don’t have the exact date, this can be determined two different ways: 
     » Use the date of the last academically related activity, such as a paper, quiz, D2L logon, etc. 
     » Approximate the date by using the first, 15th, or last date of the month.
2. Grade as of Last Date Attended 
3. Remaining Course Work 
4. Create Edit View
   • List all remaining assignments, classwork, and any other tasks needed to finish the course, so the student understands specifically what they need to do to earn their final grade. You may select the pencil icon to open a larger text box to enter this information. There is not a word or character limit for this field. 
   • These details must be provided before the grade roster can be submitted. 
   • Edits to this section can only be done under the Not Reviewed Approval Status.
   • Once you are done documenting the remaining course work with your notation, please click the OK button.

Step 5: Once you have submitted your message, the message will appear under the Remaining Course Work Column.

Step 6: Change the Grade Roster Action to Approval Status: Approved and SAVE.  

Step 7: Navigate to the bottom of the Grading Roster and Post.  Only individuals with Post access can execute this task.

Follow the same process outlined in the Change Grade Request.

Step 1: Select the Grade Roster Posted icon for the appropriate class.

Step 2: In the Grade Roster Action section, click the Request Grade Change link

Step 3: This takes you to the Grade Change Request page. Find the student whose grade you want to change and change the grade using the drop-down list in the Official Grade column. 

Step 4: Select the grade and click the Submit button at the bottom of the screen. You should see “Success” if the change was saved

Step 1: Click the Grade Roster Posted icon for the appropriate class.

Step 2: In the Grade Roster Action section, click the Request Grade Change link

Step 3: You are now on the Grade Change Request page. Find the student whose Expired Incomplete grade you need to change and click the Expired Incomplete button.

Step 4: Complete the required Date Completed and Final Grade fields. The Date Completed must be within 1 year of the original class end date.

Step 5: Click the Submit button at the bottom of the screen. A message pops up confirming your submission. Click OK.

Step 6: Once the Grade Change Request is submitted the Workflow Approval Path displays. This shows the Pending Approval as well as the path for further approvals.