Schedule of Classes Resources & Tutorials

• Navigate to The UAccess Student: Managing the Schedule of Classes training in EDGE Learning.
  • The full training will take three hours to complete, but the course design allows you to complete individual sections at your own pace, with your progress being saved as you go.    
• Once you’ve completed the training session, submit a request using the UAccess Provisioning Tool.
  • Enter your NetID in the “Subject User NetID” field, and select the most appropriate department approver for your request using the magnifying glass next to the “Approver NetID” field. 
  • In the “Type of Request” field, select “Access Needed for Job Duties”. Select an appropriate response for the “Reason for Request” field. Use the text field below to explain your business need. 
  • Click “Select Access/Roles”. In the “System” field, select “UAccess Student – Campus Users”. In the “Subject Area” field, select “Room and Course Scheduling”. 
  • Review the text in the “Job Duties for these roles” field, and make updates or clarifications if necessary. 
  • Select the College/Dept Class Scheduler role. In the “Row Level Security” field that appears below your selected role, specify the subject prefix(es) for which you will need access and click “Save Selections”. 
  • If any roles in other areas are needed, you can continue adding roles to the request by clicking “Select Access/Roles”. When all needed roles have been added, click “Save Request”.
  •  Once you have completed the workshop and the request has been submitted, access is usually granted within the next 2-3 days

1. Contact rcshelp@email.arizona.edu to schedule a one-on-one training session to review the access you are requesting. This training session usually takes about 30 minutes. 
2. Once you’ve attended the training session, submit a request using the UAccess Provisioning Tool.
   1. Enter your netID in the “Subject User NetID” field, and select the most appropriate department approver for your request using the magnifying glass next to the “Approver NetID” field. 
   2. In the “Type of Request” field, select “Access Needed for Job Duties”. Select an appropriate response for the “Reason for Request” field. Use the text field below to explain your business need. 
   3. Click “Select Access/Roles”. In the “System” field, select “UAccess Student – Campus Users”. In the “Subject Area” field, select “Room and Course Scheduling”.
   4. Review the text in the “Job Duties for these roles” field, and make updates or clarifications if necessary.
   5. Select the College/Dept Scheduling Assistant role. In the “Row Level Security” field that appears below your selected role, specify the subject prefix(es) for which you will need access and click “Save Selections”. 
   6. If any roles in other areas are needed, you can continue adding roles to the request by clicking “Select Access/Roles”. When all needed roles have been added, click “Save Request”.

Once you have completed the training session and the request has been submitted, access is usually granted within the next 2-3 days.

1. Submit a request using the UAccess Provisioning Tool.
   1. Enter your netID in the “Subject User NetID” field, and select the most appropriate department approver for your request using the magnifying glass next to the “Approver NetID” field. 
   2. In the “Type of Request” field, select “Access Needed for Job Duties”. Select an appropriate response for the “Reason for Request” field. Use the text field below to explain your business need. 
   3. Click “Select Access/Roles”. In the “System” field, select “UAccess Student – Campus Users”. In the “Subject Area” field, select “Room and Course Scheduling”. 
   4. Review the text in the “Job Duties for these roles” field, and make updates or clarifications if necessary. Be specific as to whether you will still need access to your current prefix(es),  or whether that prefix access can be replaced by your new prefix(es).
   5. Select the Row Sec – Row-Level Security Only checkbox. In the “Row Level Security” field that appears below each of your selected roles, specify the subject prefix(es) for which you will need access and click “Save Selections”. 
   6. If any roles in other areas are needed, you can continue adding roles to the request by clicking “Select Access/Roles”. When all needed roles have been added, click “Save Request”.

Once the request has been approved by your APL and by RCS, your access is usually updated within the next 2-3 days.

1. Submit a request using the UAccess Provisioning Tool. 
   1. Enter your netID in the “Subject User NetID” field, and select the most appropriate department approver for your request using the magnifying glass next to the “Approver NetID” field. 
   2. In the “Type of Request” field, select “Access No Longer Needed”. Select an appropriate response for the “Reason for Request” field, and choose an Effective Date on which the access should be removed. Use the text field below to explain your business need. 
   3. Click “Select Access/Roles”. In the “System” field, select “UAccess Systems – Access Removal”. In the “Subject Area” field, select “UAccess Student – Campus Users”. 
   4. All roles on this page are in alphabetical order. Scroll down to the two Room and Course Scheduling roles, select the role that needs to be removed, use the “Row Level Security” field just below the role to enter the removal date, and click “Save Selections”. 
   5. If any roles in other areas need to be removed, you can continue adding roles to the request by clicking “Select Access/Roles”. When all roles to be removed have been added to the request, click “Save Request”.

Once the request has been received and approved by the APL, the UITS security team will remove access on the date provided in step 1B (if the date for removal has passed by the time the UITS security team receives the request, access will be removed as soon as possible). 

Overview (Basics are given in Schedule of Classes - General Information above)

• Schedule of Classes Checklist to Manage Sections in UAccess

What are the differences between sections in UAccess?

• What is the difference between In-person, Icourse, and UAonline sections? 
• What is the difference between non-combined and combined sections (cross-listed and co-convened)? 
• What is the difference between regular/non-honors sections and honors sections? 
• What is the difference between a non-tier one and a tier one section? 
• What is the difference between all the section numbers?

BPGs on how to manage specific type of sections in UAccess

• BPG: How to add/maintain an in-person, non-combined, and regular/non-honors section? 
• BPG: How to add/maintain a hybrid, non-combined, and regular/non-honors section? 
• BPG: How to add/maintain an combined (cross-listed) section? 
• BPG: How to add/maintain an combined (co-convened) section? 
• BPG: How to add/maintain an combined (cross-listed & co-convened) section? 

BPGs on managing individual tabs in Maintain Schedule of Classes

• BPG: How to manage Basic Data tab? 
• BPG: How to manage Meetings tab? 
• BPG: How to manage Reserve Cap tab? 
• BPG: How to manage Enrollment tab? 
• BPG: How to manage Notes tab?

BPGs on how to manage specific type of sections in UAccess

• BPG: How to add/maintain an iCourse Section? 
• BPG: How to add/maintain an UAOnline Section? 
• BPG: How to add/maintain an Honors Section? 
• BPG: How to add a Tier One section?
• BPG: How to maintain a Tier One section? 

Master UAccess Student Curriculum Management

• BPG: How does room optimization work? (Map of Regions) 
• BPG: What is priority scheduling, who gets priority, and how do I request priority scheduling?

• BPG: How to add/delete/change an instructor of a section & give post access? 
• BPG: How to add multiple components? 
• BPG: How to create a skip meeting pattern? 
• BPG: How to request a CLS space during Open Scheduling?