RCS Resource Guide: Flex In-Person Class Set Up

about this guide

The Flex In-Person instruction mode combines at least one in-person meeting per week with an online meeting that’s either synchronous or asynchronous as determined by the instructor. Review the Office of Instruction and Assessment teaching models to determine if Flex In-Person is the correct choice for the class. This resource guide assumes the department scheduler is familiar with class scheduling and focuses solely on setup for the Flex In-Person instruction mode.  

Ideally class setup takes place during Open Scheduling, but if changes to class setup are needed outside of Open Scheduling, then Closed Scheduling Section Request processes should be followed. 

New Update: System enhancements now apply logic-based rules to help ensure class section set-up data aligns with class scheduling best practices, and Catalog and Academic Policy. These updates may change the user experience. Warning messages will provide guidance to help resolve issues, and specific changes to the process featured in this resource guide are outlined below. 
Assigning the Flex in-person

Step 1: Navigate to the Schedule of Classes landing page and select the Maintain Schedule of Classes tile.

Step 2: Select the Basic Data tab

 

Step 3: Set the Instruction Mode field to HY (Hybrid/Flex In-Person) for all classes in the association or combination.

UAccess process

Step 4: Select the Meetings tab. Assign at least 2 meeting patterns. The in-person pattern is required and will meet at least 1x per week. Choose either one or both online assignments. 

In-Person Meeting: Facility ID = Department Facility ID or 999- RMRQST if a Centrally Scheduled Classroom is needed. A meeting pattern is scheduled for at least one-day per week. 

Asynchronous Online Meeting: Facility ID = 999-Flex and no meeting pattern is scheduled.

Synchronous Online Meeting: Facility ID = 999-ONLINE and a meeting pattern is scheduled.

UAccess process

Room Characteristic: The code is 32 for a Centrally Scheduled Classroom (also include 35 if a Collaborative Learning Space is desired), or 31 for a Departmentally Scheduled Classroom

UAccess process

 

'do not save' message

 

Note: If incomplete or invalid class section set-up data is entered, a logic-based rule will activate and prevent the changes from saving. 
 

A pop-up warning message (below) will then provide directions for the next steps to resolve the issue.

UAccess process

 

UAccess process
Related processes and additional resources

Open Scheduling period is the time when department schedulers complete class section set-up. Below are links to other resource guides that may be helpful to this process, and other class section set-up data entry.

More information on system updates can be found at RCS Reimagine: Updates to Managing the Schedule of Classes 

Need Help? Contact Us! 

For additional questions, you can reach the RCS team via email: rcshelp@arizona.edu or phone: 520-621-3313.

created 6/2025