Resource Guide: Managing the Career Program Plan

The Academics Tab 

On this tab the Career & Program Information and the Plan (Major) Information can be viewed. 

Selecting the Edit Program Data button will take the user to a new screen where changes can be made to the CPP by adding rows

 Students may pursue more than one degree type at the university. This may be done either concurrently, or sequentially. Each degree type (Bachelor of Arts (BA), Bachelor of Science (BS), etc.) is represented by a separate Student Career Nbr: 

A student who is pursuing multiple majors within the same degree type will have only one career number, but multiple plans

Students who are pursuing a subplan or minor will also have that data reflected in this area as applicable

The student’s academic record is comprised of multiple rows within the CPP. These rows contain data collected during the admissions phase, and then pushed to the student’s CPP at the time of matriculation (MATR). 

The CPP can be accessed via the Academics Tab of Student Center, or using this menu navigation to the Student Program/Plan 

A row on the CPP screen looks like the image shown. 

Note the multiple tabs at the top – updates may need to be made across multiple tabs on a single row of data if updating the student’s program, plan & sub-plan at the same time.  

Each tab and area of the CPP is reviewed below.

Note: it may be helpful to select “view all” to see all of the historical rows on the CPP.  While advisors do not have security to correct historical rows, it may be useful to see past major changes or updates to the student’s campus/location. Selecting “view all” on the program tab will allow viewing for rows across the program/plan/sub-plan tabs.

The Program Tab

The Program tab contains information about the student’s program, as well as the requirement term for their degree. The requirement term cannot be earlier than the student’s term of admission.

This tab also contains the UA Campus/Location data

The information in this box drives which programs & plans are available for the student. For example, not all majors/minors are available on each campus/location combination. Advisors wishing to support students in updating their campus/location data should contact the Office of the Registrar for assistance.

The Plan Tab

The Plan tab contains information about the student’s selected major(s) and minor(s).  Each row on this tab has two sections. 

The Plan Tab, Section 1 carries data from the program tab over. The red box denotes the student’s Career Requirement Term – this piece of data enforces the General Education requirements for the student’s undergraduate degree.

This screen shows how it carries the date information from the Program tab forward, along with the action reason. 

The Plan Tab, Section 2 contains the data for the major(s) and minor(s), as well as the student’s degree type:

This area should be reviewed carefully – each major or minor will need its own row in this section.  In the screen grab, we can see that there are two rows, so it’s important to either toggle to view both rows, or select “view all” to see them on one screen together.

This is where the major or minor data will live. UAccess refers to this as the Academic Plan.  Clicking the spy glass will open a menu of all available options when making updates to the record.

This is what type this particular code is (major or minor).

This is the plan sequence. If there are multiple rows, each row needs a unique plan sequence number.  These numbers should be in increments of 10.  The student's primary plan (major) should be set at 10.

This denotes the degree type – in this case a BAPS – Bachelor of Applied Science

This is the declare date for the row – this defaults to the date effective date from the program tab, but may be future dated 

This is the requirement term for the specific item.  This defaults to the career requirement term, but may be changed to a later term as determined by the advisor.  This may be helpful if there are curricular changes.

The Sub-Plan Tab 

The Sub-Plan tab contains information about the student’s sub-plan(s) as applicable.  A subplan is not required for all major(s) or minor(s).  There are 3 sections on this page. 

Section 1 carries the same data from the program tab as on the plan tab.

Section 2 carries the data from the Plan tab forward

This is the where the sub-plan data is located. Clicking the spy glass will open a menu of all available options when making updates to the record.

This is the declare date for the row – this defaults to the date effective date from the program tab, but may be future dated 

This is the requirement term for the specific item.  This defaults to the career requirement term, but may be changed to a later term as determined by the advisor.  This may be helpful if there are curricular changes.

The Degrees Tab

The Degrees tab is not updated by the advisor; once the student applies to graduate, the degree checkout stat & completion term fields will auto populate:

Scenario: change the student’s major to Business Management and add a minor in Political Science.  Begin by accessing the CPP from the Academics tab, using the edit program data button:

Next, use the “+” sign to add a new row on the Program tab:

The row will automatically populate the effective date as today’s date.  You will need to select the Program Action; use the spy glass to view available options. 

• If the update requires changing the student’s college, use Program Change (PRGC). 
• If the update does not require changing the student’s college, use Plan Change (PLNC). 

For our scenario, we will use PRGC as the student is moving from the College of Nursing to the Eller College of Management.  If you know the code you want to use, you do not need to use the spy glass at each step.

Next, use the spy glass next to Academic Program to choose the Eller College of Management: 

Changing the college will remove the data in the Admit Term & Requirement Term rows, as seen here:

Use either view all or toggle to the next row to obtain the data needed. 

Some users also find it helpful to note this information before adding the new row.

On the Plan tab, the Academic Plan field is blank:

Click the spy glass; it may be helpful to use the search prompts to find Business Management (BMGTBSBA):

For this student, the major change should be effective beginning in Fall 2024 (2244) as that will be the first term the student pursues this set of curriculum.  Update the field appropriately:

Without clicking ok or apply at the bottom of the Plan tab, use the “+” sign to add a row:

This will add a blank Academic Plan field; follow the same steps to search for the student’s desired minor:

For this scenario, add a minor in Political Science (POLMINU), also with a requirement term of 2244:

Note that the second row automatically creates a plan sequence of 20 – do not modify this number.  A unique Plan Sequence is necessary for the student’s degree audit to populate correctly.

Now that the major and minor are both updated, click either ok or apply (does not matter which) to save the row.  You can click the button on either the Program or Plan tab; it does not matter:

The CPP will save, and automatically return the user to the Academics tab of UAccess Student, where the changes will be viewable:

The unofficial transcript also reflects this update:

Each time a student changes their major/minor/subplan information a new row is added to both the unofficial and official transcript.

On the form, select add program. Next, provide the code for the UCERT to be added:

For example, let’s request to add the Paramedicine (PMEDCRTU) to a student’s record. Once the form is submitted, Graduation Services will post the $15 fee and add the UCERT to the record.  The student’s CPP will now look like this:

This error occurs when the student’s desired plan (major or minor) or subplan is not available for the student’s current campus/location and admit term. In this scenario, the error was caused by trying to update a MAIN/TUCSON student to HSVBAPS for Fall 2024. HSVBAPS is not available for MAIN campus students until Fall 2025. 

This error occurs when the student’s desired plan (major or minor) or subplan is no longer accepting new students. In this example, a last admit term was added for NUSCBS of Summer 2024 (2242), but the update had Fall 2024 (2244) in the plan’s requirement term box: