Award of Incomplete Grade
The grade of Incomplete (I ) may be awarded only at the end of a term when all but a minor portion of the course work has been satisfactorily completed and the student is unable to finish due to extenuating circumstances. The I grade is awarded if it would be possible for the student to earn a passing grade once the remaining coursework is completed, per instructor determination.
The grade of I is not to be awarded in place of a failing grade or when the student is expected to repeat the course; in such a case, a grade other than I must be assigned. Students should make arrangements with the instructor to receive an incomplete grade before the end of the term.
When assigning a grade of Incomplete (I), instructors must include details of the work needed to resolve the grade directly on the Incomplete (I) grade “write-in” section of the UAccess grade roster. These details must be included for the final grade roster to be submitted. After entering an Incomplete (I) grade, the instructor will be prompted to fill in the following details:
- Date the student last attended class
- If attendance is not taken, this should be the date of the last academically related activity (paper, quiz, D2L). This date can be approximated by using the first of the month, the 15th or the last date of the month.
- Grade the student earned as of the last date of their attendance
- This is not the estimated grade the student will earn when completing course requirements, but the grade the student earned with currently completed work.
- Remaining coursework
- Listing of all remaining assignments, classwork, and any other tasks needed to finish the course, so the student understands specifically what they need to do to earn their final grade.
After the course work is completed, the instructor should assign the appropriate grade on the UAccess grade roster.
For information on how to change an Incomplete grade review the Instructor Center Resource Guide: Incomplete Grades.
Effective Fall Semester 1977, if the incomplete grade is not removed by the instructor within one year, the I grade will convert to a failing grade.
- For undergraduate courses, the one-year limit may be extended for one additional year if approved by the instructor and student's college dean. See the Incomplete Grade policy in the University Catalog for complete details. Please use the Petition for Extension of Coursework for an Incomplete Course form to request an extension of an incomplete grade.
- Graduate students should use the petition in GradPath to initiate a request for an extension of their incomplete course.
- A request for an extension beyond two (2) academic years of the original course enrollment requires approval by the University General Petition Committee (petitions require instructor and dean's signatures).
- For courses taken for graduate credit, such approval may be granted only by the Graduate College.
For more information, visit the Grades & the Grading System policies in the University Catalog.