about this guide
At times, instructors may need to post their grade roster while one or more students on the roster have active academic intergrity violation investigations. This resource guide outlines guidance on grading the roster in this situation. Additionally, it covers the process for changing the grade once the investigation has concluded.
How to POST A grade DURING AN ACADEMIC INTEGRITY INVESTIGATION
Step 1: Navigate to the grade roster as usual. Enter grades for all students with final grades while leaving students with active academic integrity investigations blank.
Step 2: Change the roster status to Ready for Review and hit Save.
Utilize the Notify Registrar button at the bottom of the roster to send an email to the reg-grades team in the Office of the Registrar.
Step 3: The send email screen will open to message the Office of the Registrar. In the Message Text field, provide the name and SID of any students who have active academic integrity investigations and need the MG(missing) grade entered by the Registrar. Select Send Email to complete the message.
Once the email is sent, you will see a confirmation screen. Click the Return to Grade Roster link to return to the grade roster. After returning to the roster, you can leave and return later once a response is received from the Office of the Registrar grading team.
Step 4: The reg-grades team will respond to the email once the MG grades have been entered. The grade roster can be posted once the MG grades are in place. Save the Approval Status as Approved, and continue posting the roster. Posting instructions can be found on the Instructor Center Resource Guide: Using the Grade Roster | Office of the Registrar
changing a final grade after aCADEMIC inTEGRITY iNVESTIGATION IS COMPLETE
Once the investigation has concluded, the grade can be updated in one of two ways.
- Instructor-Initiated Grade Change
If the instructor is issuing the final grade themselves, either because no academic integrity violation was found or the case has concluded without the need for further involvement from the Dean of Students Office, they may request the MG grade be changed to the appropriate final grade using the “Request a grade change” button on the grade roster.
More information can be found in the Instructor Center Resource Guide: Changing a Grade After Submitting Rosters | Office of the Registrar.
- Dean of Students-Initiated Grade Change (by Memo)
If the case requires additional coordination (e.g., a confirmed academic integrity violation with a grade sanction), the Dean of Students Office can send an official memo to the Office of the Registrar with the final grade and academic integrity violation documentation.
In these cases, the instructor must notify the Dean of Students Office of the final grade to be issued, including whether the grade includes any academic sanction, so the Dean of Students Office can proceed accordingly.
Need Help? Contact Us!
Questions? Please contact Registration, Residency & Transcripts via email: reg-grades@arizona.edu or phone: 520-626-4822.
created 5/2025