about this guide
At times, instructors may need to adjust posted grades during the Open Grading Period and after. This resource guide outlines steps for requesting grade changes, modifying grades, and submitting them. Additionally, it covers the process for changing final grades due to miscalculation errors, including necessary approvals and notifications.
How to change a grade after submitting rosters
Step 1: Click the Grade Roster in Progress icon for the class.
Step 2: In the Grade Roster Action section, select the Request Grade Change link.
Step 3: This takes you to the Grade Change Request page. Find the student whose grade you want to change and change the grade in the Official Grade column.
Step 4: Click the submit button at the bottom of the screen. A message box pops up confirming your submission. Click OK.
How to change a final grade after the open grading period
Instructors may change the final grade if an error was made in computation. This change must be due to a miscalculation, submitted within one (1) year of the awarding of the grade, and goes through a Workflow Approval path, which may include the department head and/or dean and Registrar.
Notes:
- Only those with Post access may perform this function.
- A W grade cannot be changed so there is no Miscalculation button for those students.
- You will receive an email if the request is denied at any point along the path or when the last approval is final.
Step 1: Click the Grade Roster Posted icon for the appropriate class.
Step 2: In the Grade Roster Action section, select the Request Grade Change button. (This is the same as steps 1 & 2 in the Requesting a Grade Change Online section.)
Step 3: You are now on the Grade Change Request page. Find the student whose grade you need to change and click the Miscalculation link.
Step 4: You are now on the Change of Grade for a Miscalculation page. Complete the required New Grade and Describe the Miscalculation fields.
Step 5: Click the Submit button at the bottom of the screen. A message box pops up confirming your submission. Click OK.
Step 6: Once the Grade Change Request is submitted the workflow approval path displays. This shows the Pending Approval as well as the path for further approvals.
HOW TO CHANGE A MISSING GRADE BY AN INSTRUCTOR
Step 1: Click on the Grade Roster Icon.
Step 2: Select the Request Grade Change button.
Step 3: Go to Update Missing Grade
Step 4: Choose a Final Grade from the drop-down menu.
Step 5: Click Save and then Submit. Providing a comment is optional.
Step 6: A pop-up message will appear asking, "Are you sure you want to submit this form?" Click OK.
Step 7: After clicking OK, a confirmation of the grade change request will appear in the Comment History. If successful the message will say Grade Change succeeded. If unsuccessful the message will say Change Grade failed. If unsuccessful please reach out to reg-grades@arizona.edu for help.
Step 8: Click Return at the bottom of the page to view the final grade.
Step 9: You will now see that the final grade has been successfully posted. No further action is required, as this is the last step in the process.
Need Help? Contact Us!
Questions? Please contact Registration, Residency & Transcripts via email: reg-grades@arizona.edu or phone: 520-626-4822.
created 3/2024