Academic Policy Approval Process

Academic Policy Approval

Academic policies that relate to courses, instruction, curriculum, graduation requirements, minors, majors, certificates, degrees, transfer credits, general education, and academic progress must go through the shared governance approval process.  Proposals to create, revise or eliminate an academic policy may be generated by an academic unit, college, committee (e.g., University-wide General Education Committee, University General Petitions Committee, University Academic Advisors Council) or non-academic unit or committee (e.g., Dean of Students, Registrar’s Office, Disability Resource Center). Policy proposals should be submitted to the Office of the Registrar for initial review, after which they are routed to the following Faculty Governance bodies for approval:

flow chart illustrating approval process through departments


  1. Policy proposal is submitted to the Office of the Registrar for review and feedback. The Office of the Registrar routes the policy to the appropriate undergraduate or graduate committees (or both) depending on career level applicability of the proposal.
  2. (Undergraduate, General Education only) University-Wide General Education Committee (UWGEC) review
  3. (Undergraduate) UGC Curriculum and Policies Subcommittee review
  4. (Undergraduate) Undergraduate Council (UGC) review
  5. (Undergraduate) Undergraduate College Academic Administrators Council (U-CAAC) review
  6. (Graduate) Graduate Council review
  7. (Graduate) Graduate College Academic Administrators Council (G-CAAC) review
  8. Faculty Senate Executive Committee review
  9. Faculty Senate review
  10. Implementation of policy