Open Scheduling Information

Open Scheduling Kick-Off Webinar

When: Wednesday, April 28 at 12-12:50 p.m. Arizona time
Where: Zoom: https://arizona.zoom.us/j/86774614649 

A recording of the webinar, as well as all materials discussed, are available below:

Term Roll

Like the last scheduling cycle, the Winter 2021 and Spring 2022 terms will be rolled from two years previous (Winter 2019 and Spring 2020) to help us return to standard course offerings.

  • We will provide a compare file between the previous terms to help identify any changes between the rolled schedules. 
  • You can request a “targeted roll” of specific courses to accommodate changes that have occurred between the years, or for new academic programs or offerings. 

Targeted Roll Instructions

Targeted Roll Tutorial

Targeted 2205 to 2215 Roll Requests

Targeted 2211 to 2221 Roll Requests

Live Online

The future of Live Online as an offered learning modality is currently being reviewed by academic leadership. Until a decision is reached, classes will need to be offered as In-Person, Flex In-Person, or iCourse beginning with the Winter 2021 term.  If it is determined that there will be select offerings of Live Online sections, the process for request and review of these sections will be shared with this group.
Summer and Fall 2021 Live Online courses will be unaffected by this deliberation.

Open Scheduling Dates

Below is a list of the dates that are important for you to know as we prepare for our Winter 2021 and Spring 2022 scheduling period:

Date* Item Additional Information
April 28 Open Scheduling Kick-Off Webinar We will review the open scheduling process, upcoming deadlines, and any new information.
April 29 First Day of Open Scheduling for Departments Departments will have the ability to add, maintain, and cancel sections in UAccess.
May 28 Deadline to Request Targeted Roll This will be explained further in the April 28 Webinar.
July 1 Deadline to Request Priority Scheduling Please use the Priority Scheduling Request form to submit your requests.
July 30 Last Day of Open Scheduling for Departments Last day for departments to add, maintain, or cancel sections in UAccess.
August 23 Room & Class Scheduling begins Optimization Process Room & Class Scheduling will assign rooms to sections needing a classroom.
August 30 First Day of Resolution Week Room & Class Scheduling will work with departments to resolve room assignment issues.
August 30 Section Forms Open Section forms will be processed in the order they are received.
September 1 Deadline for Course Modifications Last day to submit UA Course Modify forms for the Course Catalog.
September 3 Last Day of Resolution Week Last day to work with Room & Class Scheduling to resolve room assignment issues
September 23 Department Schedule Review Departments will be able to review classroom assignments and make final changes.
October 1 Schedule of Classes Goes Live! Schedule of Classes and Course Catalog will be made viewable to the public.

*Dates subject to change

Training Opportunities

Please reach out to rcshelp@arizona.edu with any questions, or to set up an appointment for Room & Class Scheduling training.