Using a Change of Schedule (Drop/Add) Form

Information regarding registration and/or changes using a Change of Schedule (Drop/Add) form is provided below, in the form of questions and answers.

To see when a Change of Schedule form is required, see Dates and Deadlines.

$25.00 Course Late Drop Fee: With the following exceptions, a $25.00 late drop fee will be charged to the student for each student-initiated drop and for each administrative drop beginning the second week and continuing through the fourth week of classes for Fall and Spring semesters.  After the fouth week, a grade of E or W may be awarded on a Change of Schedule form.  See Dates and Deadlines for specific dates.

Exceptions to the $25.00 Late Drop Fee:

  • Does not apply to section changes
  • Does not apply to department drops
  • Does not apply to Summer and Winter courses
  • Does not apply to courses with non-standard start and end dates
  • Does not apply to complete withdrawals from the University

Bulletin:
Change of Schedule forms will not be accepted without your official U of A email address.
To obtain an official email address visit www.email.arizona.edu

 

up arrow Where can I get a Change of Schedule form?

PICK UP IN PERSON:
Forms are available in the Office of the Registrar (Administration Building, Room 210), in the college dean's office, and in the academic department offices.

DOWNLOAD:
Change of Schedule Form (free Acrobat Reader required for .pdf)

The student is responsible for obtaining ALL required signatures before submitting the Change of Schedule form for processing.

up arrow Do I need an Instructor's approval to add and/or change a course when using a Change of Schedule form?

Yes, Instructor approval is required for all course adds and/or changes (e.g. section change, change to pass/fail grading status, etc.). An Instructor's approval is communicated by his/her signature on the Change of Schedule form.

up arrow Do I need a Dean's approval to add and/or change a course when using a Change of Schedule form?

After the 8th week of the Fall and Spring semester, an exception to the published dates and deadlines must be approved and signed by your College Dean's Office for all registration changes on a Change of Schedule form.

up arrow How long is the Instructor/Dean signature good for?

Change of Schedule forms must be submitted for processing within 5 working days of obtaining the Instructor/Dean signature.

up arrow Do I need a photo ID to have my Change of Schedule processed?

Yes, photo ID is required.

  • Students will also be required to show photo ID when leaving a Change of Schedule form at the campus drop off sites during the first 2 weeks of the Fall and Spring semester.

up arrow Where do I take my signed Change of Schedule form to be processed?

Change of Schedule forms need to be presented in person at the Registration and Transcripts Office in the Administration Building, Room 210.

Students must present picture ID.

Change of Schedule forms cannot be dropped off or submitted by instructors, family, friends or department employees on behalf of students.

Exceptions to this policy need to be approved in advance by a supervisor.

Summer Sessions:
Change of Schedule forms are processed in the Office of the Registrar (Administration Building, Room 210). See also, dates and deadlines on the Summer & Winter Sessions site.

Winter Session:
The Office of Summer & Winter Sessions will handle all Winter Session Change of Schedule forms. See also, dates and deadlines on the Summer & Winter Sessions site.

up arrow Do I need an Instructor/Dean signature to drop a course?

Fall and Spring semesters:
An Instructor's signature is not required during the first 4 weeks of the semester. However, during this time, students are encouraged to use UAccess Student to drop a course.

Course drops processed within those first 4 weeks of the Fall and Spring semester do not appear on a student's transcript.

During the 5th -- 8th week of the semester, UAccess Student is no longer available for course drops. Students are required to use a Change of Schedule form, with the Instructor's signature, to drop a course.

After the end of the 8th week of the semester, along with the Instructor's signature on the Change of Schedule form, an exception to the published dates and deadlines must be approved and signed by the student's College Dean's Office for course drops.

Summer and Winter Sessions:
Visit the Office of Summer & Winter Sessions for dates and deadlines pertaining to course drops.

up arrow How can I register for more than the maximum units allowed per semester?

To register for more than the maximum number of units allowed per semester (19 for undergraduate students), you must have a signed Change of Schedule form with both the instructor and dean's signatures.


Exception: If your Winter Session or PreSession units are causing your units to exceed the term maximum, you may need only the instructor's signature on the Change of Schedule form. If your total semester units (excluding Winter or PreSession) is at or below the term maximum, only an instructor's signature is required. Otherwise your college dean's signature is required.

For example, you are registered for 19 units (includes a 3 unit Winter course) and need to add a 3 unit English course...you only need the instructor's signature. However, if you are registered for 19 units (includes a 3 unit Winter course) and you need to register for a 4 unit English course, you will need both the instructor and dean's signature because your total number of units (excluding the Winter course) will exceed the maximum allowed per semester.

Note: After the 8th week of the Fall and Spring semester, any exception to the published Dates and Deadlines must be approved and signed by the instructor and your College Dean's Office for ALL registration changes on a Change of Schedule form.