Compliance Manual Family Educational Rights and Privacy Act of 1974 (FERPA): Section III

DENIAL OF ACCESS OR LIMITATIONS ON THE RIGHT TO INSPECT RECORDS BY STUDENTS AND ELIGIBLE PARENTS

A. Limited Access Records

The Act limits access to the following education records and the University is not required to disclose them to students:

  1. The education records of a student that contain information on other students. The student may inspect, review, or be informed of only the specific information about himself/herself.
  2. The financial records and related statements of parents do not have to be disclosed to the students. The University reserves the right to disclose such records to the student if the University deems it appropriate.
  3. Confidential letters and confidential statements of recommendation placed in a student's file before January 1, 1975, as long as the statements are used only for the purposes for which they were specifically intended.
  4. Confidential letters of recommendation placed in a student's file after January 1, 1975, for the purposes of admission, employment, and receipt of honors where the student has waived his or her right to inspection as long as the statements are used only for the intended purposes.
B. Procedure for Denial

University records keepers in the Colleges and other departments and offices are expected to consult with the University Registrar or the Dean of Students prior to denying access. A copy of this Denial of Access to Education Records form is located in Appendix II.3.

Related FERPA links

Privacy Statement