Compliance Manual Family Educational Rights and Privacy Act of 1974 (FERPA): Notice of Directory Information

The University designates the following categories of student records information as Directory Information:

  • student’s name
  • date of birth
  • local/residence hall address
  • local/ residence hall telephone number
  • official university electronic mail address
  • college
  • class standing/classification
  • academic program (degree, major, minor)
  • dates of attendance
  • status (full or part-time registration)
  • degree received
  • honors and awards received
  • participation in officially recognized activities
  • weight and height of members of athletic teams
  • student employment information (title, pay rate, dates of employment)

The University without consent of the student may disclose directory information unless the student has restricted the release of this information.

Under the Solomon Amendment, student military recruiting information (name, address, telephone number, age or year of birth, level of education [e.g. freshman, sophomore] and major of currently enrolled students) will be released to military recruiters unless students have previously requested that no directory information be disclosed to third parties under FERPA.

Various levels of restriction exist.

  1. Inform the Registration Office (Administration Building, First Floor) of the restriction, or
  2. Update the Directory Info Release setting via the Privacy Restrictions page of UAccess Student.

The student has the right to restrict the release of Directory Information. Unless restricted by the student, the University will publish in its printed University Student/Faculty/Staff Directory the following:

  • student's name
  • local/ residence hall address
  • local/ residence hall telephone number
  • college

The following information will be displayed within the UA Online Phonebook unless otherwise restricted by the student.

  • student’s name
  • local/residence hall telephone number
  • email address
  • for current and future terms:
    • college
    • class standing/classification
    • degree and major
    • term

Students may remove or set the restriction to release Directory Information at any time during the semester, and this will dictate whether or not the student’s information is found in the University’s electronic directories. The printed directory, however, is published only once each Fall semester. For the printed directory, students must remove or set the restriction to release Directory Information prior to the end of the second week of classes in the Fall semester.

A student’s notification to restrict the release of Directory Information will remain in effect until the student either: (1) submits written notice to release the information, or (2) changes the Directory Info Release setting via the Privacy Restrictions page of UAccess Student. Signed written requests should be mailed to: University Registrar, Office of the Registrar, Administration Building, Room 210, PO Box 210066, Tucson, AZ, 85721-0066.

The University assumes that failure on the part of the student to request the withholding of Directory Information indicates individual approval for the disclosure.

Related FERPA links

Privacy Statement