Compliance Manual Family Educational Rights and Privacy Act of 1974 (FERPA): Appendix I.2
THE ADMINISTRATIVE AND STUDENT/ACADEMIC SERVICES OFFICES WHERE EDUCATION RECORDS ARE MAINTAINED
Administrative and Student/Academic Services Offices
The administrative and student/academic services offices maintaining education records are listed below:
|A.||Office of Admissions and New Student Enrollment
Director, (520) 621-3705
The Admissions Office receives and establishes files containing admissions credentials for new freshmen, transfer and non-degree applicants and readmitted undergraduate students.
Bursar, (520) 621-3232
The Bursar's Office maintains financial records relating to students' and parents' payments for a semester's billing (tuition, fees, room, board, miscellaneous charges), data on third party billings/agencies, receipt and disbursement information related to student loans, and the application for and issuance of refunds.
Director, (520) 621-6734
This office maintains records relating to the personal and career counseling, testing, tutoring, and programs provided; and career planning and placement credentials for individual students.
Office of International Student Programs and Services
The office maintains records relating to the request for and issuance of visas and employment permission, housing information, records of language proficiency, scholarship data and limited financial data, and counseling and advising information.
Disability Resource Center
The Center maintains limited records on those students who seek information and services from the Center. These education records may include special needs data, limited medical information, off-campus and out-living information, and on-campus housing information.
Center for Transfer Students
The Center for Transfer Students maintains records on those transfer students who participate in the programs and offerings of the Center. These education records may include information on referrals, advising/mentoring, workshop participation and volunteer activities.
Cultural Resource Centers:
African American Student Affairs
The Cultural Resource Centers maintain records on those students who participate in the programs and offerings of the Centers. These education records may include information on referrals, participation in academic support services, and cultural and social activities.
Office of the Dean of Students
The Office of the Dean of Students maintains records pertaining to student grievances and disciplinary actions initiated under The Student Code of Conduct.
The Honors College maintains education records for Honors students. These records may include information relating to individual student academic achievement and participation in the offerings of the Honors College.
The Athletics Department maintains records on those students who participate in the officially recognized University sports. The department also releases and publishes personally identifiable information on the athletes relative to their participation in the University's athletic programs.
Reserve Officer Training Corps:
These departments maintain education records for the students admitted to the Reserve Officer Training Corps.
The Department of Residence Life maintains records related to requests for and assignment of The University of Arizona housing, dining plan records, petitions, room condition reports including damage reports, correspondence, and student activities and programming.
S.A.L.T. Center for Learning Disabilities
The Center provides enhanced academic support for students with specific learning disabilities. These services may include consultation with education specialists, tutoring, learning aid, and special technology. Records maintained include applications for service and documentation of disability.
Student Financial Aid
The Office of Student Financial Aid maintains records relating to the application for financial assistance, including need and merit analysis, and parent and student income data and personal data, records relating to the denial or awarding of financial assistance, academic progress and registration data and records, and letters of recommendation and correspondence.
Center for Student Involvement & Leadership
The Center maintains the names, address, phone numbers, I.D. numbers, and School/College affiliations of the officers of all registered student organizations, of students participating in Center for Student Involvement & Leadership-sponsored/related events, and of students participating in student leadership development program offerings. The Center also maintains names and I.D. numbers of students who participate in off-campus activities, of all students pledging fraternities and sororities, and of all students running for student government.
University Learning Center
The Center maintains education records on those students who participate in the offerings and programs of the Center. The records may include information on admissions credentials, participation in minority student services, and learning assistance provided for individual students.
Office of the Registrar
The Office of the Registrar (University Registrar) maintains and archives the central student file, the academic transcript and grading records. This office also maintains student and parent personal data, resident status, veterans’ affairs data, registration data, academic program and graduation data, and records of disciplinary actions.
Related FERPA links
- FERPA Training (web course)
- Student Records Privacy Guidelines, Office of the Registrar
- UA Policies & Procedures
- Family Policy Compliance Office -- U.S. Department of Education
- Protecting the Privacy of Student Records (Guidelines for Education Agencies) -- U.S. Department of Education, National Center for Education Statistics
- FERPA and Campus Safety (From the National Association of College and University Attorneys) -- Office of the General Counsel
- The Family Rights and Privacy Act: 7 Myths - and the Truth -- The Chronicle of Higher Education