Departments may schedule class sections in either Departmentally Scheduled rooms or Centrally Scheduled rooms. When requesting Centrally Scheduled classrooms, certain guidelines must be followed to ensure that classrooms are utilized in the most efficient manner, allowing the most class sections to be scheduled in each room. While these guidelines are helpful for all scheduling, departments are only required to follow them for classes scheduled in Centrally Scheduled Classroom space.
1. Peak Hours: Peak hours in Centrally Scheduled Classrooms are defined as 9:00am – 3:00pm on Monday, Wednesday and Friday, and 9:30am – 3:30pm on Tuesday and Thursday.
2. Standard Meeting Patterns:
Classes meeting during peak hours must be scheduled according to the Standard Meeting Pattern
for the term they are scheduled in. Classes with nonstandard meeting times during peak hours cannot be guaranteed Centrally Scheduled Classroom space, but may be scheduled at the discretion of RCS if classroom space is available after all classes with standard meeting patterns are scheduled.
For standard 3-unit lecture classes:
a. For Fall and Spring terms, MWF standard meeting patterns begin on the hour and last 50 minutes. TR standard meeting patterns last 75 minutes, beginning at 9:30am, 11:00am, 12:30pm, and 2:00pm.
b. For Summer PreSession and Winter sessions, standard meeting patterns begin at 9:00am and 1:00pm and last 170 minutes.
c. For Summer Session I and II, standard meeting patterns begin at 7:00am, 9:00am, 11:00am, 1:00pm and 3:00pm, and last 105 minutes.
3. 35/35/30 Policy: Departments should balance their class offerings equally between Monday/Wednesday/Friday and Tuesday/Thursday meeting patterns. No more than 35% of a department’s classes scheduled in Centrally Scheduled Classrooms should meet during peak hours on MWF, no more than 35% during peak hours on TR, and the remaining 30% during non-peak hours (before 9 or 9:30am, after 3 or 3:30pm, or on weekends).
a. This rule does not apply to classes meeting in Departmentally Scheduled rooms or off campus; classes scheduled in those rooms will not count towards the total percentage.
b. If a conflict arises wherein otherwise equivalent classes from different departments request the same room at the same time, preference will be given to the department which best complies with the 35/35/30 policy.
4. Room Requests: Rooms are assigned to classes for each term based on room size, room preferences, and technology needs, independent of any room assignments that were made for previous terms.
a. In order to receive an appropriate room assignment, the Enrollment Capacity, Requested Room Capacity, and Room Characteristics fields should be accurately filled out in UAccess Student before the end of the Open Scheduling period for each term (about 8 months before the beginning of the term for Fall, Summer and Spring terms, and about 2 months before the beginning of the term for Winter terms). Class requests submitted after this deadline will be assigned rooms after the initial room assignment process is complete.
b. Rooms are assigned to classes based on the expected enrollment for the term, taking into consideration the historical enrollment numbers from previous like semesters- each class must fill at least 70% of the seats in the room assigned. If a class requests a room that is too large for the expected enrollment, RCS will search for a smaller room with comparable equipment and setup.